only concept that everyone knows about smart working is the freedom to work wherever you are and at any time of the day. Flexibility is therefore a concept closely related to smart working that, in order to become a benefit for the company as well, must be dropped on every reality...
The one essential and common point for all companies that want to do smart working is the clear definition of business goals 🎯
Define clear business goals with set deadlines at different levels: macro goals, function goals, and so on. The OKR methodology avoids confusion between vision and mission and summarizes everything in "main purpose" of the enterprise ("core-purpose" for international 🌍),
Only once the goals have been defined should the ways of working with which to achieve them be chosen and, only if advantageous, can one even start by introducing flexible work times and places.
Trying overnight to get a few employees to work from somewhere other than the office for a few hours a week has nothing "smart" about it unless it represents a strategic choice.
That's why these are the 5 tools to get started in a smart way:
- Starting point: an OKR tool. RiskHub is strategic software that guides the company in defining its goals. RiskHub stimulates thinking about the risks that may stand in the way of not achieving goals and opportunities that the company could instead seize to achieve the desired results. Also of great help is the execution and monitoring part of the company's initiatives, that is, the possible actions the company can take to prevent a risk from occurring or to try to seize an opportunity. Everything you need to put into practice to achieve your goals and define a path to "smart" work, all in one portal ⛳
Having made this initial assessment and based on the results obtained, other useful tools for creating a valuable smart environment are:
- Fast communication software such as Slack, Twist or Teams. Common denominator: make communications in the company clear, fast and orderly. With the ability to create channels and group chats, these software can replace the slow and cumbersome email exchange that often takes place within companies. They avoid inconvenient "Cc" and "Ccn": no one wastes time on information that does not concern them or distracted from their tasks 💬
- A cloud storage service such as OneDrive, DropBox, or GDrive to make documents easily accessible by every employee and secure. These services make it smart to store files and also to keep them thanks to auto-save and continuous backup systems. Working smart and achieving your goals certainly comes from being able to have all the information and documents you need to do your work 🗃️
- A task management tool. One can decide between project management or "simple" task assigner: BaseCamp, ToDoIst, Asana. With these tools you can organize your daily work by assigning tasks and deadlines, avoid forgetfulness, and define all those daily actions to be done to get closer to the goal as you go. These tools allow you to work intelligently and organized, but be careful not to lose focus on the goals 📆
- The last useful tool for doing smart work is knowledge management software, such as Notion. These tools allow you to collect internal processes and procedures in one place making them easily accessible to everyone. Another great advantage of these tools is the ability to update content quickly 📚
None of these tools, however, implies that to introduce them into the company, employees must necessarily work remotely or telecommute ❗
Between activities and full calendars, often what escapes is just figuring out which projects to prioritize. In this digital age, it is more crucial than ever to set aside low-impact activities to focus on those that really matter.
So here we go back to the starting point: the first step is always to stop for a moment and define your strategy and goals. This is what all companies need to put in their agendas if they want to start a smart working project 🔔
With RiskHub, it only takes a few minutes to do this clearly and quickly, finding the best path with the famous OKR method and thanks to a 100% smart approach 🚀
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